SAE-Xelians Manager is a native M-Files vault application (VAF) published by Kpass Solutions. It transmits your documents and their metadata to the Xelians Electronic Archiving System (SAE), updates the archiving status in M-Files, and secures the entire process.

Xelians is a certified French Electronic Archiving System (SAE) — ISO 27001, HDS, Vitam, NF Z42-013 and NF 461 certified — giving your archived documents long-term, tamper-proof, probative value.

Your benefits:

• Compliance and probative value — intermediate or final archiving in the certified Xelians SAE, directly from your M-Files vault.
• Full traceability — archiving status, link to the archive and acknowledgment of receipt recorded in M-Files.
• 100% automated — documents are detected and sent with no user action, processed asynchronously with no impact on users.
• Guaranteed integrity — documents are locked read-only during archiving, with built-in controls and error handling.

How it works — five steps:

1. Flagging — the document is flagged “To archive”, manually or via your M-Files workflows.
2. Automatic detection — the connector identifies the document and queues it for asynchronous processing.
3. Archive package creation — files and metadata are formatted to the standard expected by Xelians.
4. Transmission — secure delivery to the Xelians SAE via Xelians Data Hub.
5. Return to M-Files — status update, with the archive link and acknowledgment of receipt added to the document.

Fully configurable:

• Multiple archiving cases — each document class follows its own rule.
• Document fate after archiving: kept with link and acknowledgment of receipt, kept as-is, file-only deletion (metadata card retained), or full deletion.
• Intermediate archiving (the document continues its life in M-Files) or final archiving (read-only).
• M-Files-to-SAE metadata mapping, including from related objects (up to three levels).
• Centralized SAE connection: URL, credentials and rules managed from the M-Files configuration.

Reliability:

• Pre-send checks: file size, format, empty files.
• “Error” status tracked on the document, with native M-Files logging.
• Failed items automatically requeued, with results monitoring.

Need a specific archiving rule, an additional document class, or a metadata mapping tailored to your retention policy? Contact Kpass Solutions and we will assess it for your project.

Also available from Kpass Solutions: MF Manager (advanced M-Files multi-file management), PDF Manager (PDF merging and organization directly from M-Files), Facture Électronique Manager, Goodflag Manager and Oodrive Manager, plus configuration, integration, archiving-rule definition and Qualiopi-certified training services.