Key features of the application:

• • Communication via Abacus WEB Service
  • Frequency of data exchange freely configurable
  • Master data exchange (Abacus à M-Files)
  • Document creation in Abacus
  • Status comparison (Abacus à M-Files)
  • Automatic recognition of duplicates
  • Workflow control
  • Automatic account assignment (no plug-in)
  • Error return from Abacus directly to M-Files
  • Posting automatically completed according to master data from Abacus (e.g. cost center)
  • Select the storage location of the invoices and credit notes
  •         – Receipt (PDF) in M-Files and link in Abacus (variant 1)
  •         – Receipt (PDF) in M-Files and additional storage in Abacus (variant 2)
  • Automatic calculation of the missing amount for item entry
  • Automatic compensation for position differences of less than 4 centimes
  • Automatic account assignment
  • Easy integration with “parashift” or “smartFIX”

Benefits

Automatic end-to-end-Process:

• Time saving (from various customer feedbacks): per receipt approx. 15 min. With 20’000 receipt per year – you can save approx. 5’000 hours per year.
• The Abacus connector from Lean Business allows you to create a digital and auditable accounts payable archive with different views according to different status:

e.g. “show me all invoices and credit notes with visa 2 pending”.

e.g. “show me all invoices and credit notes archived previous year n”.

Technical requirements

M-Files Server

• .NET Framework 4.8
• M-Files Server Version >= 20.05.0.0

Others (data extraction)

• The connector from parashift “Parashift Platform”
• The connector from Lean Business “lean business- smartFIX Connector”

Others (Abacus)

• One dedicated Abacus-User for Vault Application
• Abacus Version 2021.120 or higher
• 10130.235 | KREDI AbaConnect Belege
• 10130.237 | Option AbaConnect-Schnittstelle Lieferantenstamm
• 10110.214 | Option Schnittstelle AbaConnect
• 10182.100 | Grundversion Archivierung – Optional for archiving PDF in Abacus